【Email Structure懶人包】唔想寫email失禮人,即刻睇熟formal email structure

Queenie | 03/09/2021

無論返學定返工,每日都會接觸email,但係又是搞錯format或者用錯上下款都會好尷尬,所以今次懶人包就分享一啲formal email嘅structure,等大家分清楚!

1.Greeting

知道對方的稱呼:Dear Mr/Mrs/Ms __________, 

不清楚對方的稱呼:Dear Sir/Madam, / To whom it may concern,

 

2.Introduction

先簡單介紹你自己,然後簡單告知email的目的,記得intro一定要簡短,太長會令到對方唔想睇。

告知目的是可以用:

– I am writing with regard to_______. 

– I am writing in connection with_______.

– I am writing in reference to_______.

email目的係告知一些消息可以用:

– I am writing to let you know_______.

– I am delighted to tell you________.

– I regret to inform you that_________.

回覆email可以用:

– I am writing in response to_______.

– I am writing in reply to_______.

 

3.Body text

其實body text係冇特別嘅structure,因為每個email都唔同。但係文末收尾都有一啲常用嘅ending可以用:

– I look forward to hearing from you soon.

– Thank you in advance.

– For further information, please do not hesitate to contact me.

– Please let me know if you have any questions.

– Thanks for your attention.

 

4.Conclusion

Email下款有好多,但都要清楚咩情況用邊個!

任何情況都可以用的下款:

– Best regards,

– Kind regards,

– Regard,

按照上款使用的下款:

– Yours faithfully, (上款用Dear Sir/Madam) 

– Yours sincerely, (上款用Dear Mr/Mrs/Ms___)

成日有人會分唔到用faithfully定sincerely,小編就有個口缺去記分別幾時用呢兩個➡️「非親非故faithfully」,咁就知道唔識email對象嘅時候係用 yours faithfully,自然你就會記得認識email對象嘅時候係用yours sincerely。

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